About Safe Haven – A Ray of Hope

Internal Risk Management Policy and Procedures

 

  1. Introduction

This policy outlines Safe Haven – A Ray of Hope’s approach to identifying, assessing, and managing risks to ensure effective governance, protect our beneficiaries and assets, and safeguard our charitable purpose.

  1. Purpose of the Policy
  • To embed risk management into the charity’s culture and decision-making.
  • To ensure that key risks are identified and mitigated appropriately.
  • To protect the charity’s resources, reputation, and legal compliance.
  1. Scope

This policy applies to all activities, trustees, staff, volunteers, and operational areas of Safe Haven – A Ray of Hope.

  1. Definition of Risk

Risk is defined as the possibility of an event or action occurring that may have a negative impact on the charity’s ability to achieve its objectives or carry out its work safely and effectively.

  1. Roles and Responsibilities
  • Trustees: Ultimately responsible for overseeing risk management and ensuring appropriate systems are in place.
  • Senior Staff (if applicable): Responsible for implementing risk management in day-to-day operations.
  • All Staff and Volunteers: Expected to be alert to risks and report concerns promptly.

 

  1. Risk Identification and Assessment
  • Risks are identified through team meetings, audits, complaints, and incident reporting.
  • Each risk is assessed for:
    • Likelihood of occurrence (Low, Medium, High)
    • Potential impact (Low, Medium, High)
  • A Risk Register will be maintained and reviewed quarterly.

 

  1. Types of Risks Considered
  • Governance and leadership
  • Operational (including service delivery and safety)
  • Financial (including fraud and funding issues)
  • Compliance with laws and regulations
  • Reputational and strategic risks
  • Environmental and external factors

 

  1. Risk Mitigation Strategies

Each risk must have defined control measures, such as:

  • Written procedures and policies
  • Training and supervision
  • Insurance cover
  • Segregation of financial duties
  • Emergency and continuity plans

 

  1. Monitoring and Reporting
  • The Risk Register will be reviewed at least quarterly by the Board of Trustees.
  • Significant risks or emerging issues must be reported at Board meetings.
  • Actions taken to mitigate risks will be documented and monitored for effectiveness.

 

  1. Training and Awareness

All staff, volunteers, and trustees will receive basic risk management training appropriate to their role.

  1. Review of the Policy

This policy will be reviewed annually, or earlier if there is a significant change in operations, structure, or legal obligations.

Approved by:

Blessing Olalemi: May 30th

Kerry- Ann Batten: May 29

John Olalemi: May 30th

 

Last reviewed: May 30th 2025 | Next review: June 2026